Emr system requirements
- Total cost of ownership over the period
- $113,700
- Average cost per year
- $22,740
- Average cost per user per year
- $568.50
- One-off cost before it does anything
- $29,700
Every figure on this page is computed from the inputs entered, by the method stated below it. Mustvo publishes no vendor ranking, no template library, no benchmark price and no opinion about which product is better in general: the requirements, the weights, the scores and the costs are yours, and the defaults are a worked example to replace with your own.
The figures above start from a worked example ($113,700). Change any input and the answer updates as you type.
Download the Emr system requirements worked example (CSV)
EMR system requirements, like most system requirements, end in a price comparison that uses the licence fee because it is the number on the quote. It is usually the smaller half of what the system costs. Enter the annual licence, the one-off implementation, migration and training, the annual support beyond the licence, the years you expect to keep it and the users, and this sheet returns the total cost of ownership, the average per year and per user, the one-off cost before the thing does anything at all, the share that is not licence, and the year one figure the budget actually sees. On the worked example a $14,400 licence becomes $113,700 over five years: $22,740 a year, $568 a user, with $29,700 spent before the first useful day and 37% of the total not licence at all. Year one alone is $46,500, which is the number that gets a project stopped in month two if nobody warned the budget holder.
Year one is the number that surprises people
$46,500 against a $14,400 licence on the worked example. Implementation, migration and training all land in the first year, and a budget built on the licence fee is short by three times the licence before anything runs.
Compare vendors on the total, not the quote
A cheaper licence with heavier implementation frequently costs more over five years. The sheet exists to make that comparison in a minute rather than in a spreadsheet somebody builds at the end of a long selection when the decision is already made.
Be explicit about how long you will keep it
Total cost of ownership is meaningless without a period, and the period changes the winner. Five years suits most business systems; if you genuinely expect three, use three and say so, because it favours the vendor with lower one-off costs.
Emr system requirements: common questions
Should internal time be in this figure?
It is a defensible addition and the sheet leaves it out for comparability, since internal effort is hard to estimate consistently across vendors. If one vendor's implementation demands far more of your people, note it beside the total rather than burying it inside.
What about price rises at renewal?
The sheet assumes the licence you enter for each year. If a vendor's contract allows uncapped increases, that is a contract question worth settling before signing rather than a number to guess at here.
Is the cheapest total always right?
No, and the sheet does not claim so. It puts a defensible number beside the other two sheets' score and coverage figures, so the trade-off between fit and cost is made deliberately.